Last updated: 15 October 2025

 

1. Who are we?

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Poyraz Partners, located at Korte Lindenstraat 26, 9300 Aalst, Belgium, is responsible for the processing of personal data as described in this Privacy Policy.

Contact details:
📧 Email: poyrazpartners@outlook.be
🌐 Website: www.poyrazpartners.be
📄 Company number: BE1029021926

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2. Which personal data do we process?

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We process personal data of

Applicants / Candidates:

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• Name, address, city of residence

• Email address and telephone number

• Date of birth, nationality

• CV, motivation letter, diplomas and work experience

• Availability and preferred positions

• National identification number (if applicable)

• IP address and browser data

 

Clients / Business partners:

• Names and contact details of contact persons

• Company information

• Billing and invoicing details

 

3. Why do we process this data?

Poyraz Partners processes personal data for the following purposes:

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• Recruitment and selection / employment mediation

• Sending job opportunities and related communication

• Assessing suitability for specific positions

• Execution of placement and cooperation agreements

• Invoicing and administrative purposes

• Compliance with legal obligations

 

4. Legal grounds for processing

Personal data is processed on the basis of:

• Consent of the data subject

• Performance of a contract

• Legal obligations

• Legitimate interest (e.g. recruitment and selection activities)

 

5. Sharing personal data with third parties

We only share personal data with third parties when necessary, including:

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• Clients (in the context of recruitment and placement)

• IT service providers (such as hosting providers)

• Accounting and administrative service providers

• Government authorities (when legally required)

We conclude data processing agreements with all external parties that process personal data on our behalf.

 

6. Data retention periods

• Candidates: up to 2 years after the last contact (unless agreed otherwise)

• Placed candidates and clients: 7 years (statutory accounting retention period)

• Cookies: see our Cookie Policy below

 

7. Cookies and website use

Poyraz Partners uses cookies on its website. Cookies are small text files stored on your device when you visit our website.

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We use:

• Functional cookies: necessary for the proper functioning of the website

• Analytical cookies: to measure website usage (e.g. via Google Analytics)

• Tracking cookies (only with consent): for marketing and advertising purposes (e.g. Facebook Pixel, LinkedIn Insights)

 

Managing cookie settings:
You can manage your preferences via the cookie banner or through your browser settings.

More information can be found in our [Cookie Policy].

 

8. Your rights as a data subject

You have the right to:

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• Access your personal data

• Rectify or delete your data

• Restrict processing

• Object to processing

• Data portability

• Withdraw your consent at any time

 

Requests can be sent to: poyrazpartners@outlook.be

We will respond within 30 days.

 

9. Data security

Poyraz Partners takes appropriate technical and organisational measures to protect your personal data against loss, misuse or unauthorised access.

 

10. Changes to this Privacy Policy

This Privacy Policy may be updated from time to time. The most recent version is always available on our website.

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